Description

Key Responsibilities

1) Office Operations & Facilities Management

• Oversee the daily running of the office to ensure a clean, organized, safe, and functional workplace environment.

• Manage office facilities including utilities, maintenance, cleaning, repairs, and general upkeep.

• Monitor office infrastructure and equipment to ensure smooth day-to-day operations and timely issue resolution.

• Coordinate with external service providers including cleaning, maintenance, security, and utility-related vendors.

• Track recurring facility needs and implement practical improvements to reduce disruptions and improve workplace standards.

2) Administrative Support & Documentation

• Manage general administrative tasks, records, and documentation with accuracy and professionalism.

• Maintain organized administrative files, bills, service records, and office-related documents for easy retrieval and follow-up.

• Support leadership with day-to-day administrative coordination and ad-hoc office requirements.

• Ensure timely completion of recurring administrative processes and timely escalation of unresolved issues.

3) Employee Support & Workplace Readiness

• Act as the first point of contact for office administration and workplace-related employee queries.

• Support onboarding and offboarding logistics including workspace readiness, access support, ID cards, and asset coordination.

• Ensure meeting rooms, common areas, and employee workstations remain presentable and operational.

• Help create a reliable workplace experience by resolving practical office issues quickly and professionally.

4) Inventory & Asset Management

• Maintain accurate inventory of office supplies, consumables, and administrative materials.

• Track company assets and equipment allocation, condition, and usage.

• Coordinate repairs, servicing, and replacements of office assets as needed.

• Prevent stockouts or operational delays by planning timely replenishment of essential office items.

5) Vendor Coordination & Cost Control

• Coordinate and follow up with vendors to ensure timely and quality service delivery.

• Support vendor comparisons, quotations, and basic cost checks to ensure value and operational efficiency.

• Maintain professional vendor relationships while ensuring accountability against agreed requirements.

6) Internal Coordination & Office Standards

• Support the planning and logistics of internal meetings, activities, and office events.

• Help ensure compliance with office-related policies, rules, and workplace standards.

• Identify administrative inefficiencies and suggest practical improvements that strengthen daily operations.

Required Qualifications

• 2–4+ years of experience in office administration, facilities, workplace operations, or a similar role.

• Proven ability to manage multiple administrative responsibilities with strong organization and follow-through.

• Experience coordinating vendors, maintenance requests, and office support services.

• Working knowledge of MS Excel / Google Sheets and basic administrative reporting.

• Strong communication skills with the ability to coordinate across employees, vendors, and management.

• High level of reliability, discretion, and attention to detail.

Preferred Experience

• Experience working in a fast-paced office, service delivery, or operations-heavy environment.

• Exposure to office asset tracking, facilities coordination, or workplace readiness processes.

• Familiarity with vendor management, bill tracking, and office procurement support.

• Comfort working in an environment where responsiveness, ownership, and professionalism are essential.

Why us:

- Fully sponsored thrice-a-week lunches.

- Bi-annual festival bonuses as per local regulation.

- Menstrual leaves for female employees. (Conditions apply)

-Be part of a fast-growing international marketing agency serving North American clients.

-Competitive compensation packages tied to performance KPIs, with more employee perks in development.

-Work in a high-performance, fun, and politics-free environment.

-Collaborate closely with leadership and cross-functional teams.

-Gain exposure to global marketing standards and best practices.

-Grow your career in an organization that values ownership, ideas, and continuous learning.

-Make a visible impact as we scale and strengthen our presence in Bangladesh.